When you run a hotel business, you need to have everything set up in order to give maximum service to your guess. One of them is hotel reservation management software or a worksheet. It was actually a way for you to make list on future room reservation and be prepared for your guest. It was a simple worksheet actually, where you can make it on your own or get it from other source that you can customize based on what your hotel has.
Hotel Reservation Template
Setup and Check Room Availability
Before using this template, you need to set up parameters to prepare this booking spreadsheet to suit your business and booking period. Start with putting your hotel information and its starting date.
Then, set room info. After that, you can set different price package for similar room. It could be based on seasonal period or particular travel agencies. It should help you spot the package that your hotel guests have reserved from particular travel agencies, online or offline.
To monitor room availability, you can check the calendar or room availability worksheet. It will show you the information about the availability of each room in your hotel for certain period of time (take example for this month only). This worksheet will give you the big picture of what you have in your hotel for that time. For example, how much guest that you have, which room that was empty and which room that was not. If anyone called and makes reservation you can make a quick arrangement based on their request date and availability of the room. It certainly will make the job easier.
Record Booking Info
Hotel reservation spreadsheet has one booking worksheet to record booking information. The booking | deposit worksheet will have the data of upcoming reservation that was listed based on the booking number. It will record the booking number, guest name, guest contact number, check in time, and check out time, room type, and number. This is actually the worksheet with details. It will inform you about who and when your room was booked and which room that your guest book.
The other version of this hotel reservation template will have financial worksheets. It will help you managing your small business transactions. From invoicing your agents or guests until seeing transactions mapped into financial statement with standard accounting formats. No need to understand accounting. Just type your hotel transactions and that’s all.